Operating Procedures
CHAPTER 1 – GENERAL
1.1. Expectations. Students should know the contents of this SOP before arriving at the encampment.
1.2. Introduction. By nature, the CAP encampment is a rigorous training exercise. It is designed to challenge the cadet physically and mentally. It is the most important single challenge that the cadet completes before attaining the General Billy Mitchell Award, which entitles the bearer to cadet officer status in Civil Air Patrol. Credit for successful completion of a CAP encampment is earned; to earn credit for encampment a cadet must complete 80 percent
of the training.
1.3. Purpose. The Operating Plan outlined in this Supplement exists to achieve the objectives of the encampment as outlined in Encampment Training Handbook. These procedures aid the student in accomplishing encampment skills, which we collectively understand to be first order objectives of encampment.
1.4. Transportation. Transportation to and from the encampment site is your personal responsibility. It may be that the Wing or a local unit arranges some type of common transportation for you. Contact your local commander. If you have possible problems with your return transportation, it is your responsibility to inform your Training Officer immediately.
1.5 Reporting. All cadet students will report to the base theater at 1200 hours June 9th 2022. The uniform for reporting will be ABUs.
1.5.1 Reporting procedure (if requested) is as follows: Knock once at the door and await instructions to enter. Position yourself two paces from the officer or two paces in front of the officer’s desk. Salute and report: “Sir/Ma’am, Cadet (your last name) reporting as ordered” or “Cadet (your last name) reporting.” Drop your salute only after it has been returned by the person you are reporting to. Carry on conversation in the first and second person. When your business is completed, take one step backward, salute (wait to have your salute returned), execute a facing movement toward the nearest exit and depart.
1.6. In-Processing. Every cadet goes through in-processing in order to participate in the encampment. Proper encampment credit may not be granted if students do not properly inprocess. This process has been explained in a standalone operating procedure.
1.7. Contract Signing. Every cadet signs a personal contract, the Honor Agreement, in order to participate in the encampment. This will take place after in processing, but before day one is over.
1.8. Out-Processing. Students should properly out-process in order to receive encampment credit. This specifically includes proper completion of the Activity Release Form and its submission to proper authority.
1.9. Dismissals or Withdrawal. Each cadet in attendance is responsible for conducting themselves in a manner reflecting credit upon themselves and CAP. Misconduct may subject a cadet to dismissal from the encampment without credit under the policies established on the wing website and the SOP (Dismissal by Misbehavior: Outlines in Chapter 10.) Dismissal is based on a thorough and impartial investigation by the Commandant of Cadets or their
designated representative. A cadet is permitted to withdraw from encampment without prejudice for reasons of sickness or hardship. Encampment credit cannot be granted to a cadet who withdraws unless they have completed at least 80% of the scheduled contact hours in a satisfactory manner. Satisfactory completion of encampment is determined by the Cadet Commander, the Commandant of Cadets, and the Encampment Commander. The Encampment
Commander makes the final decision.
1.10. Personalize. Any papers a Cadet has ownership of should have their name written at the top of the documents in the designated space or at the top left of the front cover.
CHAPTER
2 – SAFETY
2.1. Purpose. It is required for every cadet and senior member at encampment to promote and observe all safety precautions.
2.2. Violations. Safety violations may be reported through normal channels, or a cadet may go directly to their Training Officer.
2.3. Barracks – the following is a partial list of general safety rules for use while in the barracks.
2.3.1. Running is not permitted inside buildings.
2.3.2. Unplug all electrical appliances when not used.
2.3.3. Be aware of the fire procedures in your area always, i.e., evacuation routes.
2.3.4. Report all fires to your immediate superior.
2.3.5. While sleeping, students should wear the basic CAP Physical Training Uniform. Students will also place their gym shoes (unlaced) next to their racks in case the building is evacuated.
2.4. Hydration – Cadets should drink a reasonable amount of water and remain hydrated throughout the week. A guideline is to drink at least two hydration packs throughout the day and a glass of water at each meal.
2.4.1. Wear hydration packs while in ABU and PT uniforms and carry it in the left hand while in Blues. Wear hydration packs when sitting unless a serious reason requires otherwise.
2.4.2. Wear the hose of the hydration packs over the left shoulder, going across the chest, and then place in the loop on the right side.
2.5. Road Guards. Each Flight uses road guards for safety when crossing roads.
2.5.1 Road Guards wear reflective vests while marching.
2.5.2. In hours of darkness, element leaders and road guards should carry flashlights and have them turned on while marching.
2.5.3. The second cadet from the first and last element are the road guards. If a third road guard is required, they are the last cadet of the last element. Only one road guard is necessary for each direction of traffic.
2.5.4. A flight cadre member (in consultation with their TO) ensures the intersection is clear before calling the road guards out. Road guards should be placed and in position prior to the flight entering the intersection. The flight members echo all commands to flight cadre regarding positioning of road guards.
2.5.5. Road guards stand at parade rest until a vehicle approaches. At that time the road guard comes to attention and holds their right arm forward with fingers together and palm facing out.
2.5.6. When a road guard is called in from an intersection with vehicles, the road guard comes to attention and salutes before returning to the flight. The road guard does not salute if there is no vehicle in their path.
2.5.7. Road guards double time safely to and from their positions.
2.5.8. Remove road guard vests when entering buildings and store them in the right trouser cargo pocket when in ABUs and the left hand when in blues.
CHAPTER 3 – ATTENDANCE
3.1 Absence from duty. Only the Encampment Commander, Commandant of Cadets, or the students’ Training Officer may excuse students from duty or formations. Any cadet excused from duty or formations receives written notice confirming the cadet’s status. They should notify their Flight Commander and report to their Training Officer. At all formations, the Flight Commander reports all absences as directed. When a cadet misses a part of training session, they are expected to attend much of the remaining portion as possible.
3.2 Encampment Credit. Credit for completing a CAP encampment is by no means automatic and is granted by National Headquarters/CAP, upon receipt of a report from the Encampment Commander recommending that credit be granted. Each cadet is required to satisfactorily complete at least 80% of the scheduled contact hours and have the approval of the Encampment Commander to receive encampment credit.
CHAPTER 4 – ORGANIZATION
4.1 Structure. The encampment is organized as a Cadet Training Group with subordinate flights. The Flight is the basic training unit of the encampment.
4.2 Cadet Cadre. The cadet cadre is selected by the Encampment Commander, Commandant of Cadets and the Cadet Executive Cadre from cadets who have applied to the encampment Cadre Selection Activity. All cadet cadre members have attended at least one previous encampment.
4.2.1 Cadet Cadre positions include but are not limited to, Flight Commander, Flight Sergeant, Squadron Commander, First Sergeant, Command Chief, Executive officer, Cadet Commander, Support Flight Commander, Support Flight Sergeant, Logistics, Medical, Safety, Drill, and Communications.
4.3 Tactical Officer. The Tactical Officer is a CAP Senior Member assigned to mentor, observe, and evaluate members of the flight. The health and well-being of the cadets within the flight is the responsibility of the Tactical Officer. Each cadet may look to them for guidance with any problem.
4.4 Chain of Command. A cadet desiring to report to a higher level of command does so through all intermediate echelons of command. If a cadet desires to talk to their Tactical Officer, they may do so, at any time, by making a request to their Flight Sergeant or Flight Commander. A request to speak to the Tactical Officer is never denied and granted as soon as possible by the cadet cadre.
CHAPTER 5 – UNIFORM &
APPEARANCE
5.1 Grooming Standards. All attendees of encampment should be well groomed and ensure that their personal appearance always reflects proper credit upon themselves and CAP. The established grooming standards are published in CAPR 39-1, “Civil Air Patrol Uniform Manual.” Students are encouraged to familiarize themselves with this manual.
5.2 General Appearance. Always wear the proper uniform. Students are expected to maintain a high standard of appearance. Ensure uniforms are always neat and clean. Button all buttons, except for the neck button. Carry no items in shirt pockets; Carry CAP Membership Cards in the left trouser pocket and SOP’s/Encampment Handbook in the right trouser pocket. Wear uniforms in accordance with CAPR 39-1, “Civil Air Patrol Uniform Manual.”
5.3 Uniforms. The uniform to be worn at a given time at encampment is at the discretion of the Encampment Commander or their designated representative. It is the responsibility of the cadet to ensure proper compliance with these orders.
5.3.1. Service Uniform (Blues). Consult your CAPR 39-1 for a complete description.
5.3.2. Utility Uniform ABU. Consult your CAPR 39-1 for a complete description.
5.3.3. Physical Training Uniform:
- Tan T-shirt, crew neck. No Logos or Decorations.
- Athletic shorts/sweatpants, black. No Logos or Decorations.
- Athletic socks, plain black
- Athletic shoes
5.5. When names are written on an object, the preference is alignment with the left side. On hydration packs, this is down the left shoulder. Inside caps, write the name along the back rim.
CHAPTER 6 – TRAINING
6.1. Course Content. The course content at encampment may include the following:
- Wingmen and the Warrior Spirit
- The Honor Code
- Discipline: Your Key to Success
- The Leadership Concept
- Military Airpower
- Teamwork for Performance
- Drill and Ceremonies
- Core Values
6.1.1. Each cadet should have read and have a working knowledge of CAPP 50-5 “Introduction to CAP”, CAPP 151 “Respect on Display”, “Learn to Lead”, CAPR 39-1 “Uniform Manual” and CAPP 60-33 “Drill & Ceremonies”, prior to their arrival at encampment.
6.2. Evaluation. The cadet cadre and senior cadre evaluate students constantly, from the moment they arrive until they depart. Evaluation of their performance is on leadership, drill, academics, activities and physical training.
6.3 Each flight will have two guidon bearers picked one to serve as the primary and one as the alternate.
6.3.1 The alternate will only serve when needed otherwise the primary will be responsible for the guidon.
6.3.2 Each squadron will also have a guidon bearer for pass and review. This guidon bearer will be the slected from the flights assigned to that squadron.
CHAPTER 7 – BILLETING PROCEDURES
7.1. When passing an encampment cadre member, the students render the proper customs and courtesies and continue on.
7.2. No unnecessary noise is permitted in the barracks at any time.
7.3. Return any items borrowed from another flight as soon as possible.
7.4. Occupy beds only when so directed, except on personal time.
7.5. Report broken or defective equipment immediately to the Flight Cadre and the Training Officer.
7.6. Keep barracks neat and clean; they are subject to inspection anytime during the duty day.
7.7. As a student, do not get up in the morning until Cadre members wake you. (Exceptions are outlined in Chapter 11).
7.8. Keep all uniform items not being worn in inspection order.
7.9. Maintain the cleanliness of the grounds adjacent to your billeting.
7.10. Personal Time: Students have 30 minutes of personal time each day. During this time the cadet cadre cannot task students. Students may do as they wish within the behavioral norms established for encampment. Examples of appropriate activities: going to bed early, shining shoes, studying. Students will conduct themselves with discipline and decorum.
CHAPTER 8 – DINING PROCEDURES
8.1. Breakfast and dinner will be in person at the Kirtland DFAC. Lunch will be delivered to the cadets by Senior Cadre.
8.2 When cadets are in line at the DFAC they will stand in a ripple line (Guidance will be provided on this item).
8.3 After the cadet gets their food, they will proceed to a table as directed by their flight cadre and the cadet will stand until told to sit.
8.4 Once the cadet finishes their food, they will throw their trash away and their tray/utensils in the appropriate location and await further direction from the flight cadre.
8.5 Once the entire flight has finished eating the flight cadre will lead the cadets to the next scheduled item.
8.6 For lunch the cadet will follow all the above procedures with the exception being there will be no table, and the cadet basics will be told by the flight cadre where to eat.
CHAPTER 9 – CUSTOMS &
COURTESIES
9.1. Students are expected to follow all customs and courtesies as outlined in Civil Air Patrol Pamphlet 151 – Respect on Display.
9.2. Students should briskly and silently remove covers with their right hand 3 paces from a door, or when they place a foot on the bottom step prior to entering a building.
9.3. Students salute all officers as defined in CAP regulations (CAPP 60-33 and CAPP 151).
9.4. Students double time when proceeding to or from formation, except when returning from a meal formation or when carrying bulky articles. As with everything else your safety will also dictate this action.
9.5. Students stand at attention when addressing or being addressed by a cadre member unless the cadre member directs otherwise.
9.6. Students do not sit in classrooms until directed to do so.
9.7. Withhold all group responses (minus yes/no, Sir/Ma’am) under times of imminent danger or when engaged in personal conversation (e.g., with a chaplain or regarding personal matters in private).
9.8. Students will salute Senior Members in any uniform including the corporate working uniform (polo).
CHAPTER 10 – RESTRICTIONS
10.1. Dismissal by Misbehavior. The encampment staff reserve the right to dismiss a cadet from the encampment, or remove their ability to participate in certain activities, at any time. Listed below are some examples of behaviors that may result in this action. All decisions by the Encampament Comamnder are final.
10.1.1 Class A Offenses Include, but are not limited to:
- Possession or use of alcohol, tobacco products, drugs or weapons of any kind.
- Possession of pornography in any form.
- Willful damage or theft of Government, CAP, or private property
- Fighting
- Gambling.
- Honor Code violations (lying, cheating or stealing).
- Flagrantly unsafe acts.
- Improper sexual contact or other gross immorality.
- Gross neglect of duty.
- Being absent from Encampment or any scheduled activity.
- Any Class B offense committed under aggravated circumstances, such as repeated misconduct of the same sort.
- Public displays of affection.
- Sleeping on duty. (Note: This includes class/activity time.)
- Insubordination or disrespect to cadet or senior NCOs/officers.
- Absent from bed during a bed check.
- Creating a disturbance.
- Late to class or formation.
- Disrespect to the National Colors (American flag).
- Unauthorized possession of food, candy, gum, sodas, etc.
- Use of obscenity or profanity.
- Being in areas off-limits to cadets.Any direct violation, not specifically addressed above, of the Civil Air Patrol core values.
10.2. Clear the use of any medications with the Medical Officer or designated representative before taking them at encampment. Students are responsible for taking their own medications at the appropriate times and must see the Medical Officer to accomplish this. Medications should be brought to the attention of the Medical Officer during In-Processing.
10.3. Students should not engage in conversation with any other cadet not assigned to their own flight except in accomplishment of official and authorized business.
10.4. Students may not leave the barracks area at any time except when authorized. Three or more students traveling together should be in formation and execute military maneuvers at all corners. No student will leave the barracks, at any time, without their assigned wingman (or an alternative wingman).
10.5. Do not wear sunglasses in formation unless they are authorized by the Medical Officer.
CHAPTER 11 – DIVERSITY
11.1. General. Students must make all reasonable arrangements prior to the start of encampment.
11.2. All arrangements must follow ALL applicable regulations
11.3. Uniforms
1. Following the current CAP Memorandum ICL 21-01
a. All cadets who are seeking to wear a uniform that may differ from the gender assigned at birth must have the proper paperwork.
b. Paperwork must go through the proper channels.
2. Cadets seeking proper accommodations for uniform must follow 11.1 and 11.2
11.4. Personal Hygiene
1. Cadets seeking proper accommodations for personal Hygiene must follow 11.1 and 11.2.
11.5. Wake Up Time
1. Following the current CAP Regulation 36-1
a. Cadet students who are seeking to wake up earlier than wake time set may do so ONLY when the proper
arrangements have been made. Students are required to be provided the opportunity for 8.5 hours of sleep
daily.
2. Cadets seeking proper accommodations for wake-up time must follow 11.1 and 11.2
11.6. Meals
1. Cadet’s nutritional needs must be met,
a. As such reasonable meal accommodations will be met,
2. Cadets seeking proper accommodation for meals must follow 11.1 and 11.2
CHAPTER 12 – MEMORY WORK
12.1. General. Students should memorize the following items precisely.
12.2. THE CADET OATH I pledge that I will serve faithfully in the Civil Air Patrol cadet program, and that I will attend meetings regularly, participate actively in unit activities, obey my officers, wear my uniform properly, and advance my education and training rapidly to prepare myself to be of service to my community, state and nation.
12.3. THE VALUE OF DRILL AND CEREMONIES On the drill field, the individual learns to participate as a member of a team and to appreciate the need for discipline. That is, to respond to authority, to follow orders promptly and precisely and to recognize the effects of their actions on the group as a whole. Learning to follow is the beginning of leadership.
12.4. DEFINITION OF LEADERSHIP The art and science of influencing and directing people in a way that will win their obedience, confidence, respect and loyal cooperation in achieving a common objective.
12.5. DEFINITION OF MILITARY DISCIPLINE That mental attitude and state of training which renders obedience instinctive under all conditions. It is founded upon respect for and loyalty to properly constituted authority.
12.6. THE CIVIL AIR PATROL CORE VALUES Integrity, Volunteer Service, Excellence, Respect
12.7. CHAIN OF COMMAND
- Commander in Chief- The Honorable Joseph R. Biden
- Secretary of Defense- The Honorable Lloyd J. Austin
- Secretary of the Air Force- The Honorable Frank Kendall
- Chief of Staff, United States Air Force- Charles Q. Brown
- Commander, Air Combat Command- Chief Master Sgt. David W. Wade
- Commander, First Air Force- Lieutenant General Kirk S. Pierce
- Commander, CAP-USAF- Colonel Mark A. Wooton
12.8. CIVIL AIR PATROL CHAIN OF COMMAND
- National Commander, Civil Air Patrol- Maj Gen Phelka
- Commander, Southwest Region- Col Morris
- Commander, New Mexico Wing- Col Peters
Encampment Commander – Captain Steven Lindquist
Deputy Commander – Captain John Keel
Commandant of Cadets – Lt Colonel Vito
Cadet Commander – C/Maj Foddrill
Cadet Executive officer – C/Capt Slack
Command Chief- C/CMSgt Lindquist